{"id":38099,"date":"2025-11-26T08:47:26","date_gmt":"2025-11-26T08:47:26","guid":{"rendered":"https:\/\/idi.atu.edu.iq\/?page_id=38099"},"modified":"2026-03-09T08:47:30","modified_gmt":"2026-03-09T08:47:30","slug":"the-central-mail-unit-and-the-confidential-registry","status":"publish","type":"page","link":"https:\/\/idi.atu.edu.iq\/?page_id=38099&lang=en","title":{"rendered":"The Central Mail Unit and the Confidential Registry"},"content":{"rendered":"\n<style>\n\n.citizen-box{\nmax-width:1100px;\nmargin:auto;\nfont-family:Tahoma;\n}\n\n\/* \u0627\u0644\u0639\u0646\u0648\u0627\u0646 *\/\n.citizen-title{\ntext-align:center;\nbackground:#edf6ff;\npadding:15px;\nborder-radius:10px;\nmargin-bottom:20px;\ncolor:#040541;\nfont-weight:bold;\n}\n\n\/* \u0627\u0644\u0627\u064a\u0645\u064a\u0644 *\/\n.citizen-email{\ntext-align:center;\nmargin-bottom:20px;\nfont-weight:bold;\ncolor:#1c3d6e;\n}\n\n\/* \u0627\u0644\u0646\u0628\u0630\u0629 *\/\n.citizen-about{\nbackground:#f9fbff;\npadding:20px;\nborder-radius:10px;\nline-height:1.9;\ntext-align:right;\nmargin-bottom:25px;\nbox-shadow:0 3px 10px rgba(0,0,0,0.07);\n}\n\n\/* \u0645\u0633\u0624\u0648\u0644\u0629 \u0627\u0644\u0648\u062d\u062f\u0629 *\/\n.unit-head{\nbackground:white;\nborder-radius:10px;\npadding:20px;\nmargin-bottom:30px;\ntext-align:center;\nbox-shadow:0 6px 15px rgba(0,0,0,0.15);\nborder-left:5px solid #3c8dbc;\ntransition:0.3s;\n}\n\n.unit-head:hover{\ntransform:translateY(-6px);\nbox-shadow:0 10px 25px rgba(0,0,0,0.2);\n}\n\n.unit-title{\ncolor:#040541;\nmargin-bottom:10px;\n}\n\n\/* \u0627\u0644\u0627\u0632\u0631\u0627\u0631 *\/\n.citizen-buttons{\ndisplay:flex;\nflex-wrap:wrap;\ngap:20px;\njustify-content:center;\nmargin-bottom:30px;\n}\n\n.citizen-btn{\nbackground:linear-gradient(135deg,#3c8dbc,#5aa9d6);\ncolor:white;\npadding:15px 25px;\nborder-radius:8px;\ntext-decoration:none;\nfont-weight:bold;\ndisplay:flex;\nalign-items:center;\ngap:10px;\nbox-shadow:0 4px 12px rgba(0,0,0,0.2);\ntransition:0.3s;\n}\n\n.citizen-btn:hover{\ntransform:translateY(-4px);\nbackground:linear-gradient(135deg,#2c6f98,#4a99c6);\n}\n\n\/* \u0627\u0644\u0645\u0647\u0627\u0645 *\/\n.tasks-title{\ntext-align:center;\nmargin:25px 0;\ncolor:#040541;\n}\n\n.tasks-list{\ndisplay:grid;\ngrid-template-columns:repeat(auto-fit,minmax(300px,1fr));\ngap:15px;\n}\n\n.task-item{\nbackground:white;\npadding:15px;\nborder-radius:8px;\ndisplay:flex;\ngap:10px;\nalign-items:flex-start;\nbox-shadow:0 3px 8px rgba(0,0,0,0.08);\n}\n\n.task-icon{\nfont-size:18px;\ncolor:#3c8dbc;\nmargin-top:4px;\n}\n\n<\/style>\n<div class=\"citizen-box\">\n\n<div class=\"citizen-title\">\n<h2>Central Mail &#038; Secretariat Unit<\/h2>\n<\/div>\n\n<div class=\"citizen-email\">\n\ud83d\udce7 University Email of the Unit: dw_int@atu.edu.iq\n<\/div>\n\n<div class=\"citizen-about\">\nThis is an administrative division specialized in managing and documenting all official correspondence, with a focus on confidentiality and fast access to information.\n<\/div>\n\n<div class=\"unit-head\">\n<h3 class=\"unit-title\">Unit Head<\/h3>\n<strong>Zahraa Saleh Hussein<\/strong>\n<\/div>\n\n<div class=\"citizen-buttons\">\n<a class=\"citizen-btn\" href=\"#\">\ud83d\udcd8 Unit News and Activities<\/a>\n<a class=\"citizen-btn\" href=\"#\">\u2b05 Back To Main<\/a>\n<\/div>\n\n<h3 class=\"tasks-title\">Main Responsibilities<\/h3>\n\n<div class=\"tasks-list\">\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Receive and classify all official books and correspondences coming to the college according to the concerned department.<\/div><\/div>\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Register all incoming and outgoing correspondence in accurate and secure records to ensure easy reference.<\/div><\/div>\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Distribute correspondences to the relevant departments and units after review by responsible authorities.<\/div><\/div>\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Send official outgoing correspondences from the college to external entities.<\/div><\/div>\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Maintain confidentiality (Secretariat Desk) and handle sensitive correspondences with direct follow-up on responses.<\/div><\/div>\n\n<div class=\"task-item\"><div class=\"task-icon\">\u2714<\/div><div>Archive all correspondence and documents, both paper and electronic, in an organized manner to ensure confidentiality and easy access.<\/div><\/div>\n\n<\/div>\n\n<\/div>\n\n\n\n<p class=\"has-text-align-center has-black-color has-luminous-vivid-amber-background-color has-text-color has-background has-link-color has-medium-font-size wp-elements-ca19569ebc54cd04a9e55c333ae480f4 wp-block-paragraph\"><strong>Head of Unit: Zahraa Saleh Hussein<br>Official Unit Email Address: <a>dw_int@atu.edu.iq<\/a><\/strong><\/p>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color has-medium-font-size wp-elements-040ef2f2c906d6e92feeade9b6096424 wp-block-paragraph\" dir=\"ltr\"><strong>It is a specialized administrative division within the college. This unit is responsible for managing and documenting all official correspondence, with particular emphasis on ensuring confidentiality and facilitating rapid access to information.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\" dir=\"ltr\">Main Duties<\/p>\n\n\n\n<p class=\"has-vivid-red-color has-text-color has-link-color has-medium-font-size wp-elements-cf937a1bf62efe0ecdf32c88c66305d5 wp-block-paragraph\" dir=\"ltr\"><strong>The unit\u2019s core tasks include the following:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color has-medium-font-size wp-elements-ef48bc44e64931bcddf61205730b9a93\">\n<li><strong>\u2022 Receipt and Classification of Mail:<\/strong><\/li>\n\n\n\n<li>Receiving all official letters and transactions addressed to the college and classifying them according to the concerned department or entity.<\/li>\n\n\n\n<li><strong>\u2022 Registration and Documentation:<\/strong><\/li>\n\n\n\n<li>Recording all correspondence (incoming and outgoing) in accurate and secure registers to ensure easy retrieval when needed.<\/li>\n\n\n\n<li><strong>\u2022 Distribution:<\/strong><\/li>\n\n\n\n<li>Delivering correspondence to the relevant departments and units within the college after presenting it to the concerned officials (such as the Dean or Department Head) for instructions.<\/li>\n\n\n\n<li><strong>\u2022 Dispatch of External Correspondence:<\/strong><\/li>\n\n\n\n<li>Sending official letters and communications issued by the college to external entities.<\/li>\n\n\n\n<li><strong>\u2022 Confidentiality Management (Secret Registry):<\/strong><\/li>\n\n\n\n<li>Handling highly important or strictly confidential correspondence and documents with special care, responding to them directly from the office of the senior official, following up on replies, and keeping copies in a secure location.<\/li>\n\n\n\n<li><strong>\u2022 Archiving:<\/strong><\/li>\n\n\n\n<li>Archiving all correspondence and documents\u2014whether paper or electronic\u2014in a manner that ensures their confidentiality and proper organization.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p class=\"has-text-align-center has-black-color has-cyan-bluish-gray-background-color has-text-color has-background has-link-color has-medium-font-size wp-elements-918614f24273a568afdfb4ec501615f7 wp-block-paragraph\"><a href=\"https:\/\/idi.atu.edu.iq\/?page_id=2627\">Back to Main<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Central Mail &#038; Secretariat Unit \ud83d\udce7 University Email of the Unit: dw_int@atu.edu.iq This is an administrative division specialized in managing and documenting all official correspondence, with a focus on confidentiality and fast access to information. Unit Head Zahraa Saleh Hussein \ud83d\udcd8 Unit News and Activities \u2b05 Back To Main Main Responsibilities \u2714 Receive and classify &hellip; <a href=\"https:\/\/idi.atu.edu.iq\/?page_id=38099&#038;lang=en\">Continued<\/a><\/p>\n","protected":false},"author":8,"featured_media":37445,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-38099","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/pages\/38099","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=38099"}],"version-history":[{"count":1,"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/pages\/38099\/revisions"}],"predecessor-version":[{"id":44640,"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/pages\/38099\/revisions\/44640"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=\/wp\/v2\/media\/37445"}],"wp:attachment":[{"href":"https:\/\/idi.atu.edu.iq\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=38099"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}