Incoming & Outgoing Unit
📧 University Email of the Unit: [email protected]
The Incoming & Outgoing Unit (Correspondence Management) is a vital department in any administrative institution, playing a central role in organizing the flow of all official documents within and outside the institution.
Unit Head
Miss.Rukaia AbdulkadhemMain Responsibilities of the Incoming & Outgoing Unit
Organize all administrative communications and facilitate information exchange between different departments and external entities.
Receive and accurately record all incoming official documents and correspondences in a dedicated registry, assigning each a unique number and date.
Record all outgoing correspondences and documents in a dedicated registry, documenting data and assigning a number and date.
Archive all correspondences and documents systematically for easy retrieval when needed.
Direct incoming correspondences to the relevant departments or individuals and follow up on outgoing correspondences to external entities.